Job Descriptions

Undergrad Undergraduate Student Life Welcome Week Get Involved

Be part of the Welcome Week staff! We’re looking for team members who are passionate about service, enjoy people, are innovative, creative, proactive, and dependable, and wholeheartedly embrace the WW statement of commitment.

This page includes these Welcome Week job details:

  1. Staff member position overview
  2. Committee head position overview
  3. Coordinator position overview
  4. Welcome Week commitment

Please read this page carefully before applying! 

If you have questions, contact Nate Gustafson at n-gustafson@bethel.edu.

Staff member position overview

The responsibility of a Welcome Week staff member is to ensure the successful transition of students into Bethel University at the beginning of both fall and spring semesters. This is accomplished through participation in various trainings and events starting mid-February and ending in the beginning of September. Each WW staff member is supervised by a committee head, the WW coordinators, and the associate dean for campus engagement.

Job functions

  • Serve on one of the seven WW committees and carry out various tasks specific to that committee. Committees meet biweekly throughout the spring semester.
  • Attend mandatory events:
    • Core Group trainings—TBD
    • WW Staff Retreat—March 1-2, 2025
    • Workday—April 13, 2025
    • WW Fall Training—August 17-21, 2025
    • Welcome Week—August 22-25, 2025
  • Lead a core group of 15-20 incoming students during WW.
  • Help with the WW move-in process—unless you have a health concern.
  • Participate in the WW show.
  • Perform other duties as assigned.

Time commitment—knowing this before you apply is important

  • Spring semester—The time commitment for all of the above adds up to an average of one to two hours a week.
  • Fall training and Welcome Week—Anticipate working 150-160 hours.

Requirements

  • Be a current Bethel student (not studying abroad spring semester) who is enrolled for fall 2025
  • Return to campus on Sunday, August 17, 2025
  • Have a minimum cumulative GPA of 2.5
  • Have organization and time management skills
  • Be willing to complete behind-the-scenes work
  • Be responsible and provide dependable follow-through on all tasks with little direction
  • Understand and wholeheartedly embrace the Welcome Week commitment at the bottom of this page 

Committee head position overview

The responsibility of a committee head is to lead one of the seven WW committees. Each committee has its own key responsibilities. Committee heads are responsible for leading a small group of WW staff members to fulfill the goals and responsibilities of the committee.

Job functions

  • Lead a committee of eight to 12 peers that meets at least once every two weeks, starting after the WW staff retreat
  • Fulfill all committee responsibilities (varies by committee)
  • Assist with Winter Welcome programming on February 1-2, 2025, for new students arriving for spring semester
  • Complete occasional weekly assignments that will take from one to three hours
  • Attend mandatory events:
    • A biweekly one- to two-hour meeting with the WW leadership team (coordinators, committee heads, and staff advisor) upon hiring (more meetings if necessary)
    • WW leadership retreat—January 30-31, 2025 (all day, overnight)
    • WW staff retreat—March 1-2, 2025
    • Workday—April 13, 2025
    • Student leadership retreat—TBD
    • WW fall training—August 17 -21, 2025
    • Welcome Week—August 22-August 25, 2025
  • Help develop and implement spring training for all WW staff
  • Create a sense of community within your committee and within WW staff in general
  • Perform other duties as assigned

Time commitment—knowing this before you apply is important

  • Spring semester—The time commitment for all of the above adds up to an average of three to five hours a week during spring semester.
  • During August 15-25, 2025—Anticipate working 160-170 hours.

Requirements

  • Have sophomore or junior status 
  • Be a Bethel student in spring 2025 and fall 2025
  • Report for fall semester work on August 15, 2025, and be available through the first day of fall semester (commitment ends when the position is filled for the following year)
  • Have a minimum cumulative GPA of 2.5
  • Have served on WW staff for at least one year prior (negotiable for certain committees)
  • Be willing to complete behind-the-scenes work
  • Have a strong presence in “up-front” situations
  • Have strong organization and time management skills, including the ability to manage multiple tasks
  • Be responsible and provide dependable follow-through on all tasks with little direction
  • Be willing to make unpopular and difficult decisions and to confront peers as needed
  • Understand and wholeheartedly embrace the Welcome Week commitment at the bottom of this page 

Coordinator position overview

WW coordinators support and serve undergraduate new student orientation by assisting in the development of Bethel’s new student community. Each coordinator reports to the associate dean for campus engagement in the Office of Student Life. This is a paid position; compensation is a $2,000 stipend. The main responsibilities of the WW coordinator are to recruit, hire, and train the WW staff, plan and organize all new student orientation activities, and work with other campus partners on the new student experience. 

Job functions

  • Hire WW staff, including seven committee heads and about 60 staff members
  • Participate in weekly team meetings:
    • Twice a month meetings with the WW committee heads and supervisors
    • Twice a month meetings with supervisors for training and planning
  • Execute spring (February 1-2, 2025) and fall (August 22-August 25, 2025) orientation
  • Attend mandatory events:
    • WW leadership retreat—January 30-31, 2025 (all day, overnight)
    • WW staff retreat—March 1-2, 2025
    • Workday—April 13, 2025
    • Student leadership retreat—TBD
    • WW fall training—August 17-21, 2025
    • Welcome Week—August 22-August 25, 2025
  • Develop and implement WW staff training
  • Plan a monthly all-staff activity (February, March, April, May), including a staff reunion in September
  • Conduct committee head evaluations in spring and fall
  • Assist in hiring new WW coordinators (fall 2025)
  • Maintain a lifestyle that abides by Bethel's Covenant for Life Together
  • Perform other duties as assigned

Time commitment—knowing this before you apply is important

The time commitment for all of the above adds up to an average of five hours a week minimum—some weeks more!

Requirements

  • Be a current Bethel student who has served on Welcome Week at least one year
  • Be available to begin work immediately
  • Report for fall semester work on August 13, 2025, and be available through the first day of fall semester (commitment ends when the position is filled for the following year)
  • Work at least five hours a week
  • Have a minimum cumulative GPA of 2.5
  • Be self-initiating and able to work independently with minimal supervision
  • Be detail-oriented and organized
  • Have strong team, interpersonal, and collaborative skills
  • Understand and wholeheartedly embrace the Welcome Week commitment below

Welcome Week commitment

Because we take seriously the mission of transitioning students into Bethel with the love of Jesus Christ, we insist that all members of the Welcome Week team be of one mind on a few foundational elements. Before submitting your application, carefully read the following statement of commitment and make sure you understand what is expected of you as a staff member.

Christ Followers—We commit to actively seeking a thriving relationship with Christ, remembering that “in Him we live and move and have our being" (Acts 17:28). We don’t pretend to have it all figured out, but together we strive to follow and know Him better. 

Prayer—We commit to surrendering everything to the Lord in prayer. Attendance at the WW spring prayer event and regularly meeting with your WW prayer partner is expected. 

Academic Accountability—We commit to pursuing excellence in academics. Because we view academics as a privilege and approach our studies as a form of honoring God, a cumulative GPA of 2.5 is required.

Team Builders—We commit to celebrating the diversity of our team and fully engaging our own unique skills, talents, and strengths (Romans 12:3-8, Colossians 3:12-17).  

Servant Leaders—We commit to serving incoming students, their families, and the Bethel community in the ways modeled by Jesus (John 13). We seek to serve with full and joyful hearts.  

Bethel Covenant—We commit to upholding and adhering to Bethel’s Covenant for Life Together and encouraging its development in fellow students. We commit to championing this covenant with a positive and grace-filled attitude within the WW team and within the Bethel community.